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Many organizations are now looking at board portal software due to security concerns, the rise in hybrid or virtual meetings, and the adoption of electronic formats for board meetings. However, not all programs are made equal. A variety of features can make the difference between an effective implementation and one that’s not as efficient, or even causes unexpected issues.
A board portal’s primary function is to provide prompt and transparent access to information. Evaluate how different features and user interfaces will be intuitive for your board members considering their day-in-and-day-out real-time board activity. Also, consider the benefits that are available to directors on the move, like tablets offline access, as well as support for remote approvals.
The majority of secretaries and board members have a limited amount of time, so they need tools that are simple to use and can save them time. Consider a board management system that is able to eliminate the need for reprinting copies, scanning or scanning of physical documents. For example, e-Signature capabilities make it easier to sign and distributing hard copies documents, which is in line with sustainability goals while allowing for more secure and efficient transmission of sensitive information.
Pricing can be an important factor in choosing the right board portal for your company. Be sure to inquire about product versions and be aware of any extra fees for administrators or committees, training or amounts of storage of data. Also, consider how long the product is available and whether it has been vetted by other organizations operating in the same industry for longevity and stability.